Enrolled Students

Details for 2025-2026

Current Student Families:

Registration for current families takes place on January 27th, 2025 at 7 am on the school website (hbcpk.com). Please complete the online registration form ONE time per student. Multiple registrations only cause a bog down of the system. We will take only your LAST form submitted if we receive multiple copies. Registration fees will be added to your Brightwheel account and must be paid by January 24th during regular business hours ($165). You can pay by check, pay in person with a check or cash or use Brightwheel. Registrations without the registration fee turned in on time will not be valid. Please put your child's name in the memo portion of the check along with 'the registration fee'. Students will begin being placed on the afternoon of January 31st, provided we have your check/confirmed Brightwheel payment. Please do not mix tuition payments or other fees with the registration check-- registration must be a single transaction for the upcoming year's bookkeeping. We cannot mix fiscal years.

What does ‘currently enrolled’ mean?

* if you are currently paying tuition for any of your children- you are a currently enrolled family, even if your child is graduating this spring- any you have a new little one starting in the fall.

* if you are registering more than one child, please note on your form that there is a sibling by selecting the appropriate number in the drop box that asks how many students are you enrolling today. If you are enrolling 2 students/sibling, choose the number 2 on both children’s registration forms. Once you have completed one registration form, log out, and then log back in to do the 2nd child. After receiving all applications time stamped in order, I will go back in and look for those ‘number 2s’ and group your 2nd child in with the 1st child, so that 1st child’s time becomes your family time of registration.

Alumni and Church Families:

Registration for alumni families (graduated and no longer attending student's siblings) will also register on January 27th, but not until 7:30 am. Please do not register before 7:30 am. . If you are not listed on our current enrollment data sheets, your registration will not be valid if you register prior to 7:30 am. The 7-7:30 time period is only for current student families, followed by alumni and church member families in the 2nd half-hour. The form will be open for families in the priority enrollment period until 8:00 am on the 27th of January. You must submit your registration check by January 24th.  Without the check, your registration is incomplete. You can drop it off via our drop box along the exterior wall of the preschool behind our entrance sign- under the 2nd window or snail mail it to: PO Box 182 Haymarket, VA 20168. Please put your child's name in the memo portion of the check with the word 'registration fee'. We will take your check anytime in January, but not deposit it until we have a spot for your child. Please just complete 1 registration form- if you do multiple entries, we will take only your last entry. Once you are enrolled we will invite you to brightwheel.

New Families:

Registration for new student families begins January 31st, 2025 at 7:00 am- 7:30 am on this website. Please complete the form, and follow all procedures listed on this website regarding complete data, and deadlines for payments. Many classes are filled in-house, so be sure to list all choices you are willing to accept on the registration form. Submit the registration fee before January 30th. Registration checks will not be cashed unless we offer you a spot that you were willing to accept. If you choose to decline the spot that you were willing to accept on your registration form, your registration fee will not be refunded. We will hold registration checks until Oct 1st if you wish to be on our waitlist. Please put your child's name and 'registration fee' in the memo portion of your check. Be sure your check does list the accurate email. address and telephone. Please just complete 1 registration application per child. Multiple registrations slow our system, so we would take only your last submission. We will email you a confirmation letter within a few days of registration, with the placement of your child, or we will be calling you for a 2nd or 3rd choice, or if you would like to do the waitlist.

Online Form Registration

After you fully complete your form and submit it, it will be time and date stamped. Only those families who qualify for priority enrollment applications will be accepted. If you are not in the above stated group and register, your application will be disregarded. We will process the priority enrollment forms (current families) based upon the time and date it was received, giving first choice to each family in the order in which the registrations and fees are received.

We will try to give you your first choice option, but there are no guarantees. Please type carefully, and fill out the form completely, as this becomes our database to notify you later. Correct email, address, phone and birthdays!

You will not get an email after the registration is done, you will get a screen shot that says 'successfully completed'.  Please do not continue to fill out registration forms, we will take the LAST one you submit.

Paper Registration

If you do not have access to a computer you may still do a regular paper form after registration day has passed. Please go to the ‘contact us’ button and let us know what you need and we will email it to you. If you missed the online registration, just contact us and we will email you a registration form.

Registration Fees

Registration is $165 per student. Registration fees are due no later than business hours on Jan 24th for current, alumni, and church family registrations. Registration fees for new families are due prior to their January 31st registration time.  The fee is non-refundable if we place your children in a spot prior to Oct 1st. We will hold registration checks for children on the waitlist up until October 1st, and we will not cash them if you do not have a spot. After October 1st, we will shred all checks but retain your name and number on our waitlist should any further openings occur.

There is no teacher requests. We will place each child where we feel is best.

Enrolled Families

Currently enrolled families will receive confirmation letters in early February and can have until May 1st to remit their curriculum/supply fee and advance tuition payment (the tuition deposit for May 2026's payment) towards next year's tuition. This extra time is to help parents not have to make the current school year’s February tuition payment and an advance tuition payment at the same time, avoiding financial hardship for their families. Even though you have until May to make the payment, please return your confirmation slip so that we know your intent is for your child to attend next year. You can pay any portion of these fees from Feb-May 1st.

Alumni Families

Alumni families from past years at our school, with no children currently attending, and Haymarket Baptist Church members will submit their registration fee no later than January 30th, by close of business- 4pm and will submit their curriculum fee and tuition deposit after receiving their confirmation letter, following the stated remittance date listed on the letter (10 days). Church membership is defined as one year of membership and is determined by the church staff. The Alumni registration time is 7:30am.